Modules Overview Supplier Approval RFQ Schedule Forecast Open Orders MRP Link Inventory QCDR Reports NCR League Tables

IT Consultancy & Support - Support Contracts



The Portal has been developed with furtherexpansion possible in the form of modules. These modules can either be installed during the firstinstallation or enabled at a later date making the Supply Chain Portal expandable to fit your requirement.


Effective Management of Supplier Conformance Non Conformance Reporting – raising NCR’s, managing and resolving online all within the Portal.


MANAGEMENT Automated - Quality Management - The ability to automate the management of supplier administration activities such as supplier approval and certification including process changes.


Supplier Risk Assessment and Evaluation - Online Quality Questionnaire, that automatically reminds suppliers to re-file applications to ensure that supplier data is kept up to date, includes the management of supplier Accreditation Certification.


Efficient Quotation Generation RFQ’s are raised on the Portal, Suppliers are invited to tender, and the online completion of RFQ’s by suppliers is carried out in the most efficient way.


Order Management Supplier’s view of all outstanding purchase orders, showing due date and promise date. The Xactio portal generates email reminders for purchase orders falling due within a specified time and any that are overdue.


DATA Synchronisation Link A manual and automatic synchronisation with the management software used by the client.


Inventory Usage Visibility Provides the client’s customers with access to information on inventory stocks and their history of inventory usage. This functionality can be integrated using the LINK module to automate the process.


Performance Reporting The QCD&R module enables real time reporting on supplier performance in each category of Q (Quality); C (Cost); D (Delivery) & R (Responsiveness). Each month graphical reporting of a supplier’s performance can be sent out as Supplier Score Packs direct from the Portal.


Supplier Performance Ranking For each key performance area - Q (Quality); C (Cost); D (Delivery) & R (Responsiveness), performance rankings can be compared by either commodity groups or individual suppliers to ensure performance meets requirements.


Management and Tracking of Open Purchase Orders The online progress monitoring of open purchase orders to track and ensure supplier on-time delivery. If a change to delivery date is requested, then a supplier can also access the system to revise the date agreed and also compare original purchase order delivery dates with actual purchase order receipt dates.


Real Time Visibility of Sales Orders The end Customer is able to view all sales orders placed with a client. Integration with the LINK module produces the ability to generate live works order details identifying operation status and full traceability of the order in the productionprocess.


No of Suppliers


No of Users


Average Performance

(up from 84.54% )


NCR's raised

(last year )


Administration Functions of XACTIO

Supplier Performance Time period selectable for viewing supplier performance with statistics being shown in an easy to view table and graphs for the selected period, showing measures of quantity received and rejected, the score rating of “on time in full” performance, number of NCR’s raised and the resultant score for responsiveness. The ultimate result being an average score rating across all measures.

NCR (Non Conformity Report) Responsiveness performance Configurable time period for NCR performance with the ability to search for individual NCR’s (date or NCR number). Suppliers response to notification of a NCR (within clients specified time scale, Suppliers time taken to close out an NCR, reminder emails when NCR is due/ over due and the rejection of an NCR response if necessary.

All information within the Supplier Performance tables is exportable to Microsoft ® Excel.

The Supplier Functions of XACTIO

Suppliers details Home Page All Suppliers details, including Contact name, email, postal address, with the facility to change contact name, address details etc, change of password reset facility.

Communication section, Supplier posting of notes facility to the Customer, Announcements section, showing portal news from the Customer Downloadable documents section, Quality documents (Process changes & Concessions etc), Supplier development documents. Overview of performance with configurable time period (results using QCD&R coloured boxes).

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Xactio | Supply Chain Management Software with 24/7 Access